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Full AI Operations Audit · Seranova KK

Turn Operational Chaos Into a Clear AI Roadmap.

A structured 2–4 week engagement. We map your workflows, quantify your inefficiencies, and hand you a prioritised AI implementation plan — with ROI projections you can take to your team.

📅 Book a Scoping Session →
¥3M–6M
Annual Savings Found
2–4 wks
From kickoff to delivery
24×
ROI achieved by clients

Three ways to find AI opportunities. Only one gives you a plan.

From DIY to structured audit — here's what each approach actually delivers.

🤖 DIY with ChatGPT / Claude
Free · Unstructured
Brainstorm ideas instantly
Unlimited free queries
Doesn't know your real workflows
No team discovery or interviews
Can't quantify your actual costs
Produces suggestions, not a plan
No accountability or follow-through
🆓 Free Seranova Audit Tool
Free · 5 minutes
AI report tailored to your answers
Pain point identification
Rough ROI estimates
Delivered in 60 seconds
No workflow depth or discovery
No process maps or bottleneck analysis
No implementation plan
🔍 Full AI Operations Audit
¥200,000〜 · 2–4 weeks
Discovery interviews with your team
Visual workflow maps with bottlenecks
Verified ROI projections, real numbers
Buy vs. Build opportunity matrix
Phased implementation roadmap
Validation call with decision-makers
Presentation-ready bilingual report

Three things you'll have when we're done

Not a slide deck full of recommendations. A working blueprint you can hand to your team and start executing.

01

AS-IS Clarity

Your current workflows mapped visually. Every manual step, every handoff, every bottleneck — with time costs quantified so the "cost of doing nothing" is undeniable.

02

Opportunity Matrix

Every AI opportunity ranked by impact, effort, and ROI. You'll know exactly which to start immediately, which to build toward, and which to park for later.

03

Implementation Roadmap

A phased, tool-specific action plan you can start executing in week one. Includes tool recommendations, build vs. buy decisions, and expected ROI at each phase.

A 6-step methodology. Interviews to roadmap in 2–4 weeks.

Every step has a concrete output. You're never waiting on a black box.

🗣️

Discovery Calls

30–60 min deep-dive interviews with key stakeholders and front-line operators. We learn how your business actually runs, not how it's supposed to.

→ Interview transcripts, pain point list, tech stack overview
🗺️

Process Flow Mapping

Visual mapping of your current-state workflows — every step, tool, and time metric — so invisible bottlenecks become impossible to ignore.

→ Core process maps
🔎

Analysis & Bottleneck ID

We identify redundant, manual, high-frequency, error-prone tasks and put a number on the "cost of inefficiency" across every workflow.

→ Bottleneck list with time & cost quantification
💡

Solution Design

Buy vs. Build analysis for every opportunity. We plot solutions on an Impact vs. Effort matrix so you can see the quick wins clearly.

→ Opportunity matrix with ROI estimates

Validation Check

A focused call with your decision-makers to confirm solutions are operationally and culturally feasible before we write the final roadmap.

→ Confirmed priorities and scope
📋

Implementation Roadmap

Phased proposal with timelines, tool options, and expected ROI at each phase — presented as a ready-to-share report.

→ Full implementation roadmap + ROI report

What businesses found in their audit

Based on real audit participants. Names and details anonymised.

🧠 Mental Health & Coaching · Tokyo · 3-person team
Cutting admin overhead at a coaching practice
¥3.2M
Annual Savings
16×
ROI
18h
Saved/wk
Session notes: 10 hrs/wk handwriting → Whisper AI auto-transcription + Claude summaries
Intake forms + scheduling: 3 disconnected tools → single Calendly flow with auto-reminders
Monthly newsletter + resources: manual drafting → Claude batch-creates in under 60 min
🛍 E-commerce Apparel · Tokyo · 13-person team
Automating support & content for a growing apparel brand
¥3.8M
Annual Savings
19×
ROI
22h
Saved/wk
Customer support: 14 hrs/wk manual triage → Zendesk AI auto-routing handles 70% automatically
200+ SKU descriptions: weeks of copywriting → Claude generates full catalog in 2 hours
Weekly social content: manual → Canva AI + Claude batch pipeline cuts to 60 min/week
📦 Multi-channel E-commerce · Tokyo · 8-person team
Three workflows automated across support, content & warehouse
¥4.3M
Annual Savings
24×
ROI
30h
Saved/wk
Support: 5 disconnected channels, no SLA → Zendesk AI auto-routing saves 14 hrs/wk
Blog publishing: 7-day cycle → AI drafting + Notion workflow cuts to same-day
Warehouse data entry: paper slips, manual spreadsheets → OCR + auto PO matching

Straightforward pricing. No retainer, no surprise fees.

Starting from
¥200,000〜
One-time project fee · Scoped per engagement
  • Discovery interviews with your team (2–4 sessions)
  • Full workflow mapping across up to 3 core processes
  • Bottleneck analysis with quantified time & cost impact
  • Buy vs. Build opportunity matrix with ROI projections
  • Phased implementation roadmap (ready to execute)
  • Presentation-ready PDF report — bilingual on request
  • Delivery in 2–4 weeks from kickoff
📅 Book a Scoping Session →
💡 Typical clients recover the audit cost within 3–4 weeks of Phase 1 implementation.

Questions we hear on every scoping call

An AI tool can generate ideas from what you tell it. It can't interview your team, observe how work actually flows, or validate assumptions against your real numbers. The full audit combines AI analysis with structured human discovery — which is why the output is a concrete plan, not a list of suggestions.
Not necessarily. The audit's first priority is finding what you can do with tools you already have. Where new tools are recommended, we do a Buy vs. Build analysis so you understand the cost, ROI, and risk of each option before committing to anything.
The roadmap is yours to execute independently — or we can help. Many clients hire Seranova for a follow-on implementation sprint to configure and deploy the Phase 1 quick wins. That's scoped separately and priced by the hour (¥10,000/hr+). There's no obligation to continue.
The audit is process-focused, not data-focused. We map how work flows, not what data you hold. We don't require access to your production systems or databases. Any materials shared during discovery (process docs, screenshots) are handled under an NDA and deleted after delivery.
For Phase 1 (quick wins), almost always no. We specifically prioritise low/no-code Buy solutions first — tools like Notion, Zapier, Claude Projects, or Zendesk automations that non-technical staff can manage. If Phase 2 involves custom builds, we'll flag that clearly and factor it into the roadmap.
Yes. Implementation support is offered as a separate T&M engagement at ¥10,000/hr+. Many clients kick off a focused 2–3 week sprint immediately after the audit to ship their Phase 1 quick wins. Bring it up in the scoping call and we'll discuss fit.

Book a free 30-minute scoping session.

We'll confirm your audit scope, answer any questions, and tell you honestly whether a full audit is the right next step for your business right now.

📅 Book Your Scoping Session → ← Or try the Free AI Audit Tool first
Free · No commitment · 30 minutes · Ved Kamat, Seranova KK